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Documentation Index

Fetch the complete documentation index at: https://help.hedwigbot.xyz/llms.txt

Use this file to discover all available pages before exploring further.

The Settings page is where you control everything about how your Hedwig account looks, behaves, and connects to other tools. Changes you make here apply immediately — there is no separate save step unless the field is a text input.

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Profile settings

Your profile holds the information Hedwig uses to personalise your experience and pre-fill documents like invoices and proposals.

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Updating your name, email, and avatar

On web: Click your avatar in the top navigation → Profile (or navigate to Settings on the sidebar). Edit your first name, last name, and email address in the form fields and click Save changes. On mobile: Go to Settings and tap your profile card at the top of the screen. This opens the profile edit screen where you can update your name, email, and profile photo.
1

Open your profile

On web, go to Settings → Profile. On mobile, tap your profile card in Settings.
2

Edit your details

Update your First name, Last name, and Email as needed. To change your avatar, tap or click your current photo and select a new one from your device.
3

Save

Click Save changes on web. On mobile, the changes are saved when you tap Done or navigate away.
Your email address is the one associated with your Hedwig account and used for billing receipts and system notifications. It does not need to match your Gmail integration address.

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Setting a monthly revenue target

You can set a monthly revenue target that the earnings dashboard uses as a benchmark. When a target is set, the dashboard shows a progress indicator for the current month. To set or update your target:
  1. Open Profile settings (web) or tap your profile card (mobile).
  2. Find the Monthly revenue target field.
  3. Enter the amount in USD.
  4. Save.
Your progress toward the target resets on the first of each month.

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Notification preferences

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Client reminders

Client reminders are automated nudges that Hedwig sends to your clients when an invoice is approaching or past its due date. You can toggle this on or off without affecting any other notifications. On web: Go to Settings and look for the Client reminders toggle in the Notifications section. Flip it to enable or disable automatic reminders. On mobile: Go to Settings → General Settings → Client reminders and use the toggle switch.
Keeping client reminders enabled is recommended. Automated follow-ups sent at the right time recover a significant number of late payments without requiring you to send a manual message.

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Connected integrations

Hedwig can connect to Gmail, Google Calendar, and Slack to bring your freelance communication and scheduling into the same workspace as your invoices and projects.

Gmail

Automatically match incoming emails to clients, projects, and invoices. Detect external invoices and contracts sent as attachments.

Google Calendar

Sync invoice due dates and project milestones into your Google Calendar. See upcoming meetings alongside your work.

Slack

Receive payment and invoice notifications directly in your Slack workspace.
To connect an integration: On web: Go to Settings → Integrations and click Connect next to the service you want. You will be redirected to that service’s OAuth authorisation screen. After granting permission, you are returned to Hedwig and the integration becomes active. On mobile: Go to Settings and look for the integrations section. Tap Connect Google Calendar to start the authorisation flow directly from the app. For step-by-step setup guides, see the Integrations documentation.
Revoking an integration does not delete any data that was already synced. Emails already matched to clients stay matched; calendar events already created stay in your calendar. Only future sync activity stops.

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Security

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Biometric lock (mobile)

On mobile, you can require biometric authentication (Face ID, Touch ID, or fingerprint) whenever you open the app. Go to Settings → Security → Biometrics and toggle it on. You will need to authenticate once to confirm the change. The Lock Screen toggle adds a second layer: the app locks automatically when it moves to the background, requiring biometrics to return.

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Recovery phrase

Your wallet recovery phrase is the master key to your embedded wallet. Hedwig stores it securely and you can access it only after biometric authentication. To view your recovery phrase on mobile:
  1. Go to Settings → Security → Recovery Phrase.
  2. Read the warning and check the acknowledgement box.
  3. Tap Continue and authenticate with biometrics.
  4. A browser sheet opens where you can view and copy the phrase.
Your recovery phrase gives complete control over your wallet funds. Never share it with any app, website, or person. Hedwig will never ask you for your recovery phrase.

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Identity verification

Some features — including the USD bank account — require identity verification. Go to Settings → Security → Identity Verification to check your verification status or start the process if it shows as Unverified.

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Deleting your account

Account deletion permanently removes your profile and all associated data, including clients, projects, invoices, and transaction history.
Deleting your account is a permanent action. All your data will be scheduled for deletion. You have a 90-day grace period after deletion during which you can log back in to restore your account. After 90 days, the deletion is irreversible.

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How to delete your account

1

Open Settings

On web, go to Settings. On mobile, go to Settings and scroll to the bottom.
2

Tap Delete Account

Scroll to the bottom of the Settings page and tap or click Delete Account (shown in red).
3

Confirm deletion

A confirmation dialog will appear explaining that your data will be scheduled for permanent deletion. Confirm to proceed.
4

You are signed out

After confirmation, you are signed out and your account enters the 90-day deletion window.

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Restoring your account

If you change your mind within the 90-day window, you can restore your account by signing back in with the same credentials. Hedwig will cancel the deletion and restore your account to full access. After the 90-day period ends, data deletion is permanent and cannot be undone.
A confirmation email is sent to your registered email address when your account is scheduled for deletion. Keep an eye on that inbox — the email confirms the deletion date and explains how to restore your account if you want to cancel.