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Recurring invoices let you automate billing for clients you work with on a regular basis. Once you configure a recurring schedule, Hedwig generates a fresh invoice on each billing date and, if auto-send is on, emails it to your client without any action from you.
Recurring invoice automation is a Pro feature. You need an active Pro subscription to create and manage recurring schedules. Existing one-off invoices are not affected.

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Billing frequencies

You can set any of the following schedules for a recurring invoice:
FrequencyInterval
WeeklyEvery 7 days
Bi-weeklyEvery 14 days
MonthlySame date each month (last day if the month is shorter)
QuarterlyEvery 3 months
AnnualOnce a year

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Set up a recurring invoice

1

Open the invoice form and enable recurring

Go to the Invoices tab and tap Create Invoice. In the form, find the Recurring invoice toggle and switch it on. The form fields update to reflect a recurring schedule — the due date field becomes Start date.
2

Select a client

Choose an existing client from the dropdown or enter a client name manually. If you want Hedwig to auto-send invoices, include a client email address. Without an email, invoices are generated as drafts for you to send manually.
3

Set the amount

Enter the recurring invoice amount in USDC. You can also add line items to break down the billing — these will appear on every generated invoice in the series.
4

Choose a frequency

Tap the Frequency selector and choose how often to bill: Weekly, Bi-weekly, Monthly, Quarterly, or Annual.
5

Set a start date

Choose the date for the first invoice. If you set today’s date or a past date, Hedwig generates the first invoice immediately. Future dates schedule the first generation accordingly.
6

Enable auto-send

Turn on Auto-send to have each generated invoice emailed to your client automatically on the billing date. Leave it off if you want to review invoices before sending.
7

Create the schedule

Tap Set up recurring invoice. Hedwig saves the template and schedules future invoices. If the start date is today or earlier, the first invoice is created right away.
When you create a recurring schedule, Hedwig sends your client a one-time setup notification so they know what to expect and can plan accordingly.

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How auto-send works

When auto-send is enabled on a recurring schedule, Hedwig does the following on each billing date:
  1. Generates a new invoice from your template with the correct due date calculated from the frequency.
  2. Sends the invoice email to your client’s address.
  3. Updates the invoice status to Sent.
  4. Advances the next billing date on the schedule.
If auto-send is off, the invoice is created as a Draft. You will see it in your Invoices list and can send or share it manually.

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View your recurring schedules

In the Invoices tab, tap the Recurring filter chip to see all your active recurring schedules. Each card shows:
  • The schedule title and client
  • The billing amount and frequency (e.g. $500 per month)
  • The next billing date
  • Current status: Active, Paused, or Cancelled
Tap any recurring schedule to open its detail sheet, where you can manage it.

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Pause or cancel a schedule

Open a recurring schedule from the Invoices list (Recurring filter) and use the actions menu to change its status.
Pausing a schedule stops new invoices from being generated on the next billing date. No invoices are deleted. When you resume, billing continues from the next scheduled date — Hedwig does not backfill missed cycles.To pause: open the recurring schedule detail and tap Pause.
Cancelling a recurring schedule cannot be undone. If you think you may want to resume billing later, use Pause instead.

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Manually trigger an invoice

If you need to generate the next invoice immediately — for example, to send ahead of schedule — open the recurring schedule detail and tap Generate invoice now. This creates a fresh invoice from the template and advances the next due date as if the scheduled cycle had run normally.